Library

Loan Entitlement

1.	Privilege
	The borrowing of library books in accordance with this Regulation is merely a privilege granted to eligible members of the University which privilege may be revoked by the University at any time whether in accordance with this Rule or for any or without any reason or ground whatsoever.

Entitlement

Membership Type

Open Shelf Books

Red Spot Books/

Reference Books/ Serials

Loan Limit/

Multimedia Items

(bound/ back issues)

Loan Period

Loan Limit/Loan Period

Loan Limit/Loan Period

Students

Foundation Students
5 books/

1 book for

2 weeks

2 hours/

-

overnight*

Undergraduates
5 books/

1 book for

2 weeks

2 hours/

-

overnight*

Final Year Students
8 books/

1 book for

2 weeks

2 hours/

-

overnight*

Postgraduates
10 books/

1 book for

2 weeks

2 hours/

-

overnight*

EEP Students
4 books/

1 book for

(English Enhancement
2 weeks

2 hours/

-

Programme)
overnight*

Exchange Students
4 books/

1 book for

2 weeks

2 hours/

-

overnight*

Non-Graduating Students
2 books/

1 book for

2 weeks

2 hours/

-

overnight*

Staff

Full-Time Academic Staff
15 books/

1 book for

2 books/

30 days

2 hours/

1 week

overnight*

Part-Time Academic Staff
2 books/

1 book for

30 days

2 hours/

-

overnight*

Non-Academic Staff
5 books/

1 book for

2 books/

2 weeks

2 hours/

1 week

overnight*

ICP (International
15 books/

1 book for

2 books/

Collaborative Partners)
30 days

2 hours/

1 week

overnight*

Adjunct Professors /
15 books/

1 book for

2 books/

Adjunct Specialists
30 days

2 hours/

1 week

overnight*

Industry Advisors
5 books/

1 book for

2 books/

30 days

2 hours/

1 week

overnight*

PRA
5 books/

1 book for

(Project Research Assistant)
2 weeks

2 hours/

-

overnight*

External Members

UTAR Alumni
2 books/

-

-

(with Borrowing Privileges)
2 weeks

UTAR Retirees
2 books/

-

-

(with Borrowing Privileges)
2 weeks

General Public
2 books/

-

-

(with Borrowing Privileges)
2 weeks

Note *Overnight loans for red-spot books start at 4.00 pm during weekdays and 11.00 am on weekends. They must be returned on the following working day before 10.00 am.

Library patrons must produce their ID cards to borrow library books. ID cards are not transferable and under no circumstances may a book be passed on to another patron.

Patrons are responsible for all books loaned for as long as the check-out record remains uncancelled. They will be penalised for any loss or damage to the book borrowed in their name and will be required to pay the cost of replacement or repair together with any fines incurred before reporting the loss or damage, plus a processing fee.

Patrons are allowed to borrow book(s) from any of the faculty libraries but they must return the borrowed book(s) to the library where the book(s) was/were checked-out.

Patrons are not allowed to borrow other books (even if they have not exceeded the loan limit) or renew any borrowed book(s) if they have unpaid fines or have yet to return or replace overdue book(s) or lost or damaged book(s).

Each patron has his/her own library account that can be accessed at any time at http://library.utar.edu.my. Through this account the patron can check his/her library activity and perform online renewal of book(s) or online reservation of book(s).

3.	Renewal of Books
	Library books can be renewed online twice through the UTAR Library OPAC / loan counter. However, renewal is denied under these circumstances : The item is overdue. The item is being requested by another patron. The maximum number of renewal for the item has been exceeded.

4.
Recall of Books

(a)

Any book on loan may be recalled by the Library in the event it is required either by another patron or for teaching purposes. Recalled books will normally be requested to be returned within seven (7) days of the recall being placed by the library.

(b)

A book that is simultaneously required by a number of patrons may be checked out for three (3) days only. If this book is kept beyond the due date, fines will be imposed .

5.
Non-circulating Materials

Only Academic Staff shall be entitled and upon request and applicable terms to borrow reference books, theses, periodicals, seminar papers and dissertations.

6.
Overdue Notices

Library System will automatically send you a reminder email 3 days before a book is due. After the book is overdue, another 5 courtesy overdue emails are sent to your email id every alternate day. Failure to read emails will not be regarded as a valid excuse for non-receipt of overdue notices. Patrons are however advised to refer to the due date stamped in the book and not rely on email reminders/overdue notices as they are merely courtesy reminders.

7.
Penalty for Late Return of Books

(a)

Books must be returned by the date or time specified on the date due slip. Patrons who return books after the date or hour specified shall be liable to fines as shown in the table below. The decision of the Library to impose a fine and quantum thereof shall be final and not subject to any appeal, save where gross error can be shown.

Collection	Fines (inclusive of holidays)
Open Shelf Books	UTAR Students	First 30 days: RM0.50 per book per day
	(Foundation, Undergradute,
	Final Year Students, Postgraduate, EEP,	After 30 days: RM25.00 + fines incurred
	Exchange & Non-Graduating Students)
	UTAR Staff	First 30 days: RM1.00 per book per day
	(Full-time, Part-time, ICP, Non-Academic,
	Adjunct Professors, Industry Advisors,	After 30 days: RM25.00 + fines incurred
	PRA)
	Alumni, Retirees & General Public	First 30 days: RM0.50 per book per day
Red Spot Books	UTAR Students	RM0.50 per hour or part of
	(Foundation, Undergradute,
	Final Year Students, Postgraduate, EEP,	After 30 days: RM25.00 + fines incurred
	Exchange & Non-Graduating Students)
	UTAR Staff	RM0.50 per day
	(Full-time, Part-time, ICP, Non-Academic,
	Adjunct Professors, Industry Advisors,	After 30 days: RM25.00 + fines incurred
	PRA)

(b)

Patrons must pay all fines incurred regardless of whether a notice was received. Patrons who fail to pay will have their borrowing privileges suspended. Patrons must retain the receipts for the paid fines as proof of payment.

(c)

Patrons with debts due to the Library will not be allowed to attend convocation and their certificates will be withheld until such debts are cleared.

(d)

The following will not be accepted as valid reasons for waiving/reducing library charges/fines:

Lack of knowledge of library policy

Disagreement with library fine structure/policy

Inability to pay library fees or charges

Book(s) loaned to a third party

Non-receipt or late receipt of library reminder notices (notices of overdue books are sent as a matter of courtesy. It is the patron's responsibility to ensure his/her current email address is in the Library's system)

Out of town / back to home town

Forgetting the due date

Semester break, on leave, exams, industrial attachment

Transportation problems

8.
Loss or Damage to or Replacement of Books

Any loss or damage to a library book must be reported to the Librarian. Fines, where imposed, will be determined in the following manner :-

(a)

Payment equivalent to twice the current price of the lost or damaged book plus a processing fee of RM25.00 for each book. If the price is not available from reference sources, the price will be determined based upon the purchase price as indicated in the Library's acquisitions record. If such record is unavailable , patrons must pay double the *estimated price plus a processing fee of RM25.00 OR

(b)

Replacement of the lost or damaged book plus a processing fee of RM25.00 for each book.

* Estimated price is calculated based on books written by the same author or similar titles written by different authors and approved by the Librarian.

9.

Inter Library Loans

Inter Library loans are available for materials not held by the Library. However, it is only available to the University staff, post-graduate and final year students. Patron are requested to come into the Library to request ILL items via UTAR Library.

i) Books

Costs incurred in borrowing books from other libraries will be borne by Library. The cost incurred may include courier fees charged by lending libraries and charges incurred in returning the books.

ii) Articles

Costs incurred in procuring photocopies of articles from other libraries will be borne by the requestor. Requestor is billed for the cost of the materials plus a service charge determined by the supplying libraries.

10.

Inter-faculty Library Loans

All patrons can request items held by another faculty library using OPAC. However, only Open Shelf books can be requested online. Other materials such as Red-Spot, Reference, Dissertation, Serial, Seminar paper, Archives and Special Collection are not allowed to use online request. Please refer to Reference Librarian for such materials.

11.	Red Spot Books
	The following shall apply to "Red Spot" books :-

(a)

Only one red spot book may be borrowed at any one time and the duration of loan shall be 2 hours;

(b)

Overnight borrowing shall be after 4.00 pm during weekdays and 11:00 am on weekends and the book must be returned on the following working day before 10:00 am ; and

(c)

The Library has the full authority to recall any red spot book at any time.

12.	Systems Interruptions & Breakdowns
	There will be no book loan transactions in the event of interruption or breakdown in the Library's processing system and the University is not liable in any manner whatsoever for such interruption or breakdown. Interruption to service may be due to any one or more of the events depicted hereinbelow which depiction is not by any means exhaustive :-

(a)

Power failure experienced within or affecting the Library;

(b)

Library system being down either at server's or client's end or being upgraded; and

(c)

Hardware failure or connection problems.